The Akindi Order Desk is a centralized platform for managing bubble sheet printing and scanning for instructors. It streamlines the process of ordering, printing, and processing test materials.
Overview
How it works:
Instructors submit orders through their Akindi accounts
Orders can contain bubble sheets and/or test question sheets
Orders appear in the Print Shop for central printing services
Scanned test sheets automatically sync to instructor accounts
Email notifications keep all parties informed
The Order Desk has three main sections:
Current Orders – Orders awaiting printing
Past Orders – Completed print orders
Scan History – Records of all uploaded scans
Current Orders
When an instructor submits an order, print shop users will receive an email notification and the order will be displayed on the 'Current Orders' tab.
For each order, the following details will be presented:
Order ID: Unique alphanumeric identifier for tracking and reference.
Date Created: The date and time the order was submitted by the instructor.
Order Status: Next required action.
Instructor: The name of the person who submitted the order.
Course: Assessment: The course name, assessment name
Document | Copies: The PDF requested to be printed (bubble sheet or test question sheet), the number of copies needed, and whether the document should be stapled.
Notes: Special requests or instructions from the instructor.
You can search and sort by any of these fields to locate specific orders.
Printing Orders
1. Note the number of copies needed and whether it should be stapled.
2. Click 'Print' on the desired PDF. The customized PDF will open in a new browser tab.
2. Click the Print icon on the browser's PDF reader.
3. Select the desired printer. Ensure settings are at 100% scale or scale to fit.
Enter the number of copies and choose to staple or not.
4. Click Print.
Notifying Instructors
Once all the PDFs in the order have been printed, a 'Notify' button will appear.
1. Click 'Notify'
2. If desired, customize the subject line and message.
3. Click 'Send'.
The instructor will receive an email confirming their order is ready for pickup. The email will always contain the print shop's location, hours, and contact.
The order is then marked as 'Completed' and moved to the Past Orders tab.
Bulk Printing Orders
1. Use checkboxes to select desired orders.
2. Click 'Actions' and select 'Print' button. Each PDF will be opened in a separate browser tab.
3. Click the Print icon on the browser PDF reader.
4. Select the desired printer. Ensure settings are at 100% scale or scale to fit.
Enter the number of copies and choose to staple or not.
5. Click Print.
Completed Orders
When a PDF has been printed and the instructor notified, the order will be listed on the Completed Orders tab.
For each order, the following details will be presented:
Order ID: Unique tracking identifier.
Order completed: The date and time the order was printed.
Staff member: The print shop user who printed the PDF.
Date Created: The date and time the order was submitted by the instructor.
Instructor: The name of the instructor that submitted the order.
Course: Assessment: The course name, assessment name.
Document | Copies: The number of
Scan History
When bubble sheets are scanned, uploaded, and processed by Akindi, the instructor will be notified that their test sheets have been processed and the order will be added to the Scan History tab.
For each completed scan, the following fields are visible:
Order ID: Unique identifier for the scan
Order created: The date and time when the scan was completed
Instructor: The name of the instructor.
Course: Assessment: Destination course and assessment for the scan.
Errors: Any issues encountered during scanning.