The Akindi Order Desk is a centralized platform for managing bubble sheet printing and scanning for instructors. It streamlines the process of ordering, printing, and processing test materials.
Overview
How it works:
Instructors submit bubble sheet orders through their Akindi accounts
Orders appear in the Order Desk for central printing services
Scanned test sheets automatically sync to instructor accounts
Email notifications keep all parties informed
The Order Desk has three main sections:
Current Orders – Orders awaiting printing
Past Orders – Completed print orders
Scan History – Records of all uploaded scans
Current Orders
When an instructor submits an order, printshop users will receive an email notification and the order will be displayed on the 'Current Orders' tab.
For each order, the following details will be presented:
Order ID: Unique alphanumeric identifier for tracking and reference.
Date Created: The date and time the order was submitted by the instructor.
Order Status: Next required action.
Instructor: The name of the person who submitted the order.
Course: Assessment: The course name, assessment name, and quantity of prefilled and blank test sheets ordered.
Notes: Special requests or instructions from the instructor.
You can search and sort by any of these fields to locate specific orders.
Printing Orders
1. Click 'Print' on the desired Order. The customized PDF will open in a new browser tab.
2. Click the Print icon on the browser's PDF reader.
3. Select the desired printer. Ensure settings are at 100% scale or scale to fit.
4. Click Print.
Notifying Instructors
Once the order has been printed, a 'Notify' button will appear.
1. Click 'Notify'
2. Customize the subject line and message if desired.
3. Click 'Send'
The instructor receives an email confirming their order is ready for pickup, including your printshop's location and hours. The order is then marked complete and moved to the Past Orders tab.
Bulk Printing Orders
1. Use checkboxes to select desired orders.
2. Click 'Print Selected' button. Each PDF will be opened in a separate browser tab.
3. Click the Print icon on the browser PDF reader.
4. Select the desired printer. Ensure settings are at 100% scale or scale to fit.
5. Click Print.
Completed Orders
When a PDF has been printed and the instructor notified, the order will be listed on the Completed Orders tab.
For each order, the following details will be presented:
Order ID: Unique tracking identifier.
Order completed: The date and time the order was printed.
Staff member: The printshop user who printed the PDF.
Date Created: The date and time the order was submitted by the instructor.
Instructor: The name of the instructor that submitted the order.
Course: Assessment: The course name, assessment name, and number of prefilled and blank test sheets ordered.
All fields are searchable and sortable for easy reference.
Scan History
When bubble sheets are scanned, uploaded, and processed by Akindi, the instructor will be notified that their test sheets have been processed and the order will be added to the Scan History tab.
For each completed scan, the following fields are visible:
Order ID: Unique identifier for the scan
Order created: The date and time when the scan was completed
Instructor: The name of the instructor.
Course: Assessment: Destination course and assessment for the scan.
Errors: Any issues encountered during scanning.